When organizing a green conference or meeting, you need to be very careful to include a sustainability plan in every step. Here is a checklist that can help you in this matter.
Develop an environmental policy
You should first develop an environmental policy for the event. You should then tell your delegates, suppliers and others involved in it.
All sorts of communication should be electronically. You should send out e-invitation cards to the attendees. Any order for food or other things must be given by email. You should also request your suppliers to send you invoices electronically.
You should choose a venue that is near the airport or public transportation. That way the attendees won’t need to travel long distances to come to the venue. So, there will be less carbon emissions. You should choose hotels that have sustainable business practices.
Make sure that the attendees can use mass transportation to get to the venue. Try to bring the attendees through the shortest route possible. That way you will be reducing carbon footprints.
You should choose the menu carefully. Include food that can be sourced locally and that are organic. You must make sure that the food packaging is recyclable. Try to serve food in bulk instead of using individual packets.
You should have paperless entertainment like having online gambling competitions instead of raffle draws that use papers. You can log into Playamo and play various multi-player games. This checklist will help you to prepare for the event beforehand. This will help you to incorporate the ‘green’ element in every part of the event.